IAVSD 25th International Symposium on Dynamics of Vehicles on Roads and Tracks

Accommodation

The IAVSD 2017 Secretariat has confirmed rooms in selected hotels for the benefit of Symposium delegates. The hotels have been selected for their proximity to the Symposium venue and you are encouraged to secure your accommodation through the Symposium Secretariat to ensure that you receive the negotiated competitive rates.

Rooms are limited and are on a first come first served basis.

Rates are only available for the period 12-18 August 2017 inclusive. Nights outside these dates can be requested but cannot necessarily be guaranteed at the same rate.

Accommodation can be booked via the registration form or by contacting the Symposium Secretariat.

Please note that a shuttle bus will be provided to transport delegates from the hotels listed below, to the Symposium venue, returning to the hotels at the end of each day.

Book Accommodation Now

Hotels

Travelodge Rockhampton

86 Victoria Parade, Rockhampton City
4 Stars
11 minute drive to CQ University

Queen Room
$149.00 per room per night

travelodge

Travelodge Hotel Rockhampton is located right in the centre of Rockhampton, overlooking the Fitzroy River in sunny Queensland. Just a short drive from the airport, the hotel is ideally located to offer you the best of Rockhampton. Your room offers free wifi, Foxtel, in-room safe and individual climate control air-conditioning. The Travelodge Rockhampton also offers a gym and outdoor pool as well as a 24 hour reception.

Check-In: 2.00pm
Check-Out: 11.00am

Cancellation Policy: Cancellations 31-90 days prior to arrival will be charged one room night’s accommodation, cancellations inside 30 days of arrival will be charged for the entire booking.

The Edge Apartment Hotel Rockhampton

102 Victoria Parade, Rockhampton City
4.5 Stars
11 minute drive to CQ University

Studio Hotel Room
$170.00 per room per night

1 x Bedroom Apartment
$175.00 per room per night

2 x Bedroom 2 x Bathroom Apartment
$285.00 per night

edgeapartments

 

The Edge Apartment Hotel Rockhampton is conveniently situated on the city’s riverfront precinct offering unrivalled panoramic views of the Fitzroy River, hinterland and city CBD. Set in a contemporary ambience, our Rockhampton accommodation is innovatively designed and equipped with modern conveniences. The hotel offers 24 hour reception, gym and lap pool, free wifi and located within 5 minutes from the airport.

Check-in: TBA
Check-out: TBA

Cancellation Policy: Cancellations must be made at least 24 hours prior to check in date, or you will be charged the full amount of the first night.

Motel 98 Rockhampton

98 Victoria Parade, Rockhampton City
4 Stars
10 minute drive to CQ University

Executive King Room
$159 per room per night

motel98

Located in the heart of Rockhampton’s Riverfront precinct on the banks of the Fitzroy River, Motel 98 offers an oasis with tropical gardens, resort style pool. All executive King Rooms have been refurbished to ensure high quality comfort, also included in your room is free wifi access, flat screen TV with Austar access and a luxurious king size bed.

Check-in: TBA
Check-out: TBA

Cancellation Policy: 72 hours prior to check in.

Quest Rockhampton

48 Victoria Parade, Rockhampton City
4 Stars
10 minute drive to CQ University

Studio Apartment
$180.00 per night 

1 x Bedroom Apartment
$199.00 per night

2 x Bedroom 2 Bathroom Apartment
$295.00 per night

quest

Quest Rockhampton is conveniently situated on the banks of the Fitzroy River along Victoria Parade in the Rockhampton CBD, within walking distance to the business, dining, shopping, entertainment & sporting precincts. Rockhampton is the capital of the Capricorn Region and gateway to the Southern Great Barrier Reef. All rooms include free wifi and secure onsite parking and access to all hotel facilities including gymnasium.

Check-In: 2.00pm
Check-Out: 10.00am

Download the Quest Rockhampton fact sheet for more information

Cancellation Policy: All cancellations must be received in writing.  Cancellations within 30 days of arrival will be charged 1 night’s accommodation.  No shows will be subject to 100% cancellation fee for the entire stay.

Empire Apartment Hotel

5 East Street, Rockhampton
4 Stars
10 minute drive to CQ University

King Studio
$180.00 per night

King View Apartment 1 x Bed
$185.00 per night

eastapartment

Rockhampton’s newest and largest Apartment Hotel in the heart of the CBD Riverfront Precinct. The airy, understated apartments feature free Wi-Fi, walk-in showers and flat-screen TVs, as well as mini fridges and dining areas. 24 Hour Reception.

Check-In: 2.00pm
Check-Out: 10.00am

Cancellation Policy: Cancellations must be made at least 24 hours prior to check in date, or you will be charged the full amount of the first night.

Glenmore Palms

520 Bruce Highway, North Rockhampton
4 Stars
2 minute drive to CQ University

Queen Room
$150.00 per night

glenmorepalms

Glenmore Palms Motel is located within a 2 minute drive from CQ University. The queen room is non-smoking and has free wifi as well as Foxtel and a large LCD flat screen TV. All guests are welcome to use the swimming pool and spa located within the motel grounds. 24 Hour Reception.

Check-In: 2.00pm
Check-Out: 10.00am

Cancellation Policy: We have a 48 hour cancellation policy. Should you cancel your reservation within this period of time, you may, at management discretion, be charged the full room rate.

Cancellations

Hotel guests will be subject to the cancellation policy of their nominated hotel. Please refer to the cancellation policy outlined for your preferred hotel.

Deadlines

We encourage delegates to book accommodation well in advance as hotels impose strict release dates for block accommodation bookings, all rooms are released 30 days prior to the meeting and therefore accommodation bookings requested after 12 July 2017 will need to be secured by delegates through the hotels directly.

Pre-payment

Should you wish to pre pay your accommodation please email kristi.parker@encanta.com.au for an invoice.  Please note that pre-payment by credit card may incur a surcharge.

Confirmation of Booking & Payment

Credit card details are required to secure your booking.  Please note any bookings made without a credit card will be cancelled if details are not provided by 12 July 2017.  Please note no monies are deducted by the Conference Secretariat, unless pre-payment has been arranged.  Full payment is to be made direct to the hotel on check in.  Delegates are required to settle their own accounts including incidentals incurred upon check out.   Your credit card details will be forwarded to the hotel. The hotel at their discretion will deduct any outstanding monies pursuant to their cancellation policy.

Amendments to Booking

Amendments to accommodation including hotel preference, check in/out dates and room type will only be accepted in writing.

Early Arrival or Late Departure

Requests for early check in or late check out must be advised in writing to Encanta Event Management. Please note that early check in may require the booking of an additional room night prior to guarantee immediate access to the hotel room.